Buyer / Administrator - Civil Engineering & Surfacing (Office-Based, Middlesex)

Join a long-established, family-run contractor where your work genuinely matters
This Buyer / Administrator role gives you the chance to be at the heart of a busy civil engineering and surfacing operation, where you will directly support live sites, influence costs, and keep projects moving. If you enjoy variety, responsibility, and being trusted to get things done, this Buyer / Administrator opportunity will suit you well.

About the company
My client is a well-established, family-run civil engineering and surfacing contractor with over 50 years' experience delivering high-quality works across the South East. Known for their practical approach, strong values, and long-standing relationships, they continue to grow while maintaining a supportive, close-knit team culture.

The role and responsibilities
As a Buyer / Administrator, you will be office-based and will play a key role in supporting site operations, logistics, and commercial activity. You will be doing the following:
Procurement & commercial support
·Procuring and sourcing materials, plant, and tools requested from site teams
·Raising, tracking, and closing purchase orders
·Negotiating best value and term contract rates with suppliers
·Maintaining strong working relationships with key suppliers
·Pricing bills of materials to support tender submissions
Surfacing & logistics planning
·Weekly planning and scheduling of surfacing works (asphalt projects)
·Hiring surfacing equipment including pavers and rollers
·Coordinating logistics for surfacing kit using company low loaders and hired transport
·Booking planers and arranging suitable tips for planings (excluding Buckinghamshire)
·Booking external sprayers, sweepers, and subcontract haulage when required
·Coordinating site operatives such as sweepers, planers, and tipper drivers
·Reviewing return loads monthly to reduce waste and improve efficiency
·Providing logistics planning cover, including holiday cover
·Managing GRAB logistics planning (two Saturdays per month)
Invoicing & financial administration
·Approving material invoices via Paperless and querying discrepancies
·Reviewing and validating high-volume supplier invoices (circa 300 per month)
·Recording planings sent for invoicing
·Approving concrete invoices and managing aggregate sales invoicing
·Managing subcontractor recharges
·Running reports from internal systems as required
Compliance, waste & sustainability
·Managing compliance administration for operatives entering high-security sites
·Updating carbon footprint and waste tracking data monthly
·Preparing waste schedules and filing Waste Transfer Notes
General office & yard support
·Ordering stock for the yard, workshop, and stores
·Coordinating social value activities with local schools and communities
·Answering and directing incoming office calls

Must-have skills and experience
·Previous experience in construction, civils, surfacing, or buying of plant/materials
·Strong organisational skills with excellent attention to detail
·Confidence communicating with suppliers, subcontractors, and site teams
·Commercial awareness and comfort handling high invoice volumes
·Good IT skills with experience using procurement or invoice systems
·Ability to work independently and manage a varied workload

Salary and benefits
·Competitive salary dependent on experience (in the region of £45,000)
·Stable, permanent office-based role
·Supportive working environment within a family-run business

Location, development and working pattern
·Office-based role in Middlesex
·Long-term stability with opportunities to broaden your responsibilities
·Exposure to all areas of civil engineering, surfacing, logistics, and commercial operations

Interested?
If this Buyer / Administrator role sounds like a good fit for you and you enjoy being a central part of a busy contracting business, applications are welcomed from professionals looking for stability, responsibility, and long-term progression.

FOOTNOTE:
If you feel that you are right for this role technically, but the salary, location or seniority does not suit you specifically then please still feel free to send us your CV. We constantly recruit for roles very similar to this one at all levels UK Wide. We are always keen to chat with you discreetly about your employment situation.
Even if you are happy in your current role for now, we always welcome calls from Highways professionals keen to make their introductions for future months or years. Carrington West's Highways, Transport & Infrastructure division is the fastest growing in the country, our specialist team has a combined over 100+ years' experience in this market. Please call Jordan Townley at Carrington West on 023 9431 4917 or email Jordan.townley@carringtonwest.com for more information.
By applying for this position, you are agreeing for Carrington West to hold and process your personal data in accordance with our Data Protection Policy. Your data will be shared with third-party clients specifically relevant to any roles you have applied for. If at any stage, you wish to withdraw your consent please contact us.